Name: Ahmed Abd Mohammed
Degree: PhD
Title: Professor
Specialization: Qur'anic Sciences / Fundamentals of Religion
To view the biography: click here
The Assistant Dean for Student Affairs is one of the most prominent pillars in the college's administration, as he is responsible for supervising all aspects related to student affairs from their admission to graduation, which makes his role pivotal to ensure the smooth and effective conduct of the educational process. The importance of these tasks lies in achieving the purpose for which the colleges were established, which is to provide an integrated learning environment that promotes the rights of the student and supports his academic and professional career.
The Assistant Dean for Student Affairs follows up on all matters related to undergraduate and postgraduate students, including ensuring compliance with university regulations and instructions issued by the Ministry of Higher Education and Scientific Research or the University Presidency. It also closely follows up on the application of these instructions to all departments of the college to ensure full compliance.
Details of Tasks and Responsibilities:
Admission and Registration Department: Supervise the admission process of new students, starting from receiving and reviewing admission applications to issuing their admission orders and registering them in accordance with the ministerial instructions, in addition to sending the lists to the concerned scientific departments.
Follow-up of university discipline: Paying attention to students' discipline in terms of commitment to permanence, academic follow-up, and keenness to wear uniforms, which reflects the university identity and promotes discipline within the campus.
Monitoring absences and disciplinary measures:
- Monitoring students' attendance and absences and taking appropriate actions in accordance with the instructions, including issuing disciplinary penalties related to absences or behavioral violations.
- Post-graduation student affairs service: Preparing and issuing official documents such as wall certificates, and issuance validity procedures, and ensuring that they are archived electronically and securely to facilitate reference when needed.
- Implementation of the Ministerial Regulations: Ensuring the implementation of the instructions issued by the Ministry and the University Presidency regarding student affairs, with continuous follow-up to ensure that they keep pace with updates and changes.
- Coordinating with the scientific departments: Cooperating with the departments to facilitate the students' affairs academically and administratively in a way that contributes to solving the obstacles they face during their academic journey.
- Preparation of reports and statistics: Providing a comprehensive database about students that includes their academic and legal information and updating it periodically to be a basic reference that contributes to making appropriate decisions.
Importance of Tasks:
This role is an essential supporter of achieving the college's vision of providing a high-quality education that enhances the university experience for students. The Assistant Dean for Student Affairs also contributes to achieving a balance between the application of regulations and the preservation of students' rights in order to ensure an educational environment that meets the aspirations of all.
The following divisions and units include:
- Admission and Audit Unit Registration
- Unit Documentation
- Authenticity Unit
Registration Unit:
It is concerned with the affairs of students from their admission to the college until their graduation, and includes the following tasks:
- Receiving and registering new students in accordance with the ministerial instructions, and sending the admission lists to the Presidency of the Scientific Department.
Auditing the documents of the admitted students according to the official controls and instructions. - Issue administrative orders for the admission and initiation of new students, failure orders due to absence, disciplinary penalties, and enrollment upgrades.
Saving and archiving students' files electronically. - Preparing statistics and answering the official books received about students.
- Promoting the transfer of students to and from the corresponding colleges in accordance with the ministerial instructions.
- Establish an integrated database for each academic year that includes comprehensive information and update it daily according to the legal status of students.
Student Affairs Unit:
It is concerned with the affairs of students after their graduation from the college, and includes the following tasks:
- Preparing lists of the names of successful students and their grade cards in cooperation with the examination committee.
- Sending the lists of successful students and their grades to the university presidency to issue university orders for their graduation, and then issue administrative orders to this effect
- Enter students' grades, averages, and documents within the dedicated electronic program.
- Archiving the files of graduating students, their grades, and university orders electronically and on paper.
- Preparing detailed statistics for successful students for each academic year.
Documentation and Authenticity Unit:
It is concerned with the following tasks:
- Issuing official documents, endorsements and wall certificates to students.
- Answering the authenticity books of documents and certificates.
- Follow up the secret export record of documents and certificates periodically.
- Answering the official books related to graduating students.
